We're working with a fast-growing adtech company that helps consumer brands drive better marketing performance. They started as three software engineers in San Francisco who recently moved to New York and started an advertising business.
Our client is looking for a sharp, proactive Executive Assistant to support a fast-paced founder working at the intersection of business, content, and technology. You'll be a key partner in managing day-to-day operations, staying ahead of communications, and ensuring nothing falls through the cracks.
Responsibilities:
- Manage the founder's calendar, schedule meetings, and ensure timely follow-ups
- Draft and send professional, concise email communications (especially follow-ups)
- Sit in on all calls and meetings, take notes, and track action items
- Remind the founder to follow up with high-priority deals and assist in drafting those follow-ups
- Coordinate across teams to share relevant updates (e.g., sales details with content/engineering teams)
- Track invoices, deposits, and assist in basic financial workflows
- Follow up and schedule with clients, agencies, and vendors
- Create decks, one-pagers, or summaries based on meeting content
- Monitor and manage communications across email, Slack, and other platforms
- Support with occasional personal assistant tasks (e.g., finding housing, setting up health insurance)
Requirements
- 1+ years of experience in an administrative, operations, or assistant role
- Strong writing skills — especially in professional, persuasive email communication
- Highly organized, detail-oriented, and able to manage multiple tasks at once
- Comfortable sitting in on calls and synthesizing information clearly
- Familiarity with tools like Google Calendar, Gmail, Slack, Notion, etc
- Interest in social media, startups, and working in fast-paced environments
- Experience in or exposure to a marketing agency is a plus
- Can handle both professional and occasional personal assistant responsibilities
- Able to anticipate needs and stay one step ahead of the founder
Benefits
Location: New York City, Gramercy Park (on-site)
Type: Full-Time
Compensation: $50 - $80k
